REDUCING PRINTING COSTS IN THE WORKPLACE

As a print solutions provider for many of our clients, we are often asked how to reduce printing costs in the office.

WHY IS IT IMPORTANT TO REDUCE PRINTING COSTS IN THE OFFICE?

There are two main reasons for wanting to reduce printing costs in the office. The first is obvious – to decrease spending. Organisations can increase their profit margin by reducing printing costs and making their business more successful!

The second is to reduce their carbon footprint. By spending less money on printing, organisations will turn to other alternatives, such as digital communication or reduced ink usage – both of these are more environmentally friendly.

REDUCING PRINTING COSTS IN THE WORKPLACE

Here are some effective ways to achieve this:

1. Implement a Print Management Solution – Your organisation can track and monitor printing operations by implementing a Managed Print Solutions. You can see who is printing and how much. This can help you identify areas where printing can be reduced. Managed Print Solutions is a service we offer at iNREACH. This is one of the most effective solutions to implement when you embark on your journey to reducing printing costs in the office.

2. Encourage Digital Alternatives – As technology grows and advances, there are several digital alternatives for reducing printing costs. Using different forms of communication, such as email and cloud storage solutions, is a great place to start. We can also help with these areas as we specialise in business comms and IT. You can also sign documents digitally, meaning you don’t even have to print for signing.  

3. Switch to Energy-Efficient Printers – When was your printing device last updated? Newer machines are more energy efficient, which, over time, can optimise printing costs. You can also invest in a multi-purpose printing device to reduce maintenance costs. If you are thinking about upgrading your machines, talk to our team today. We can help you find the perfect solution for you.

4. Employee Training and Awareness – You can drastically reduce your printing simply by educating and encouraging your employees. Training or awareness sessions are great for getting people involved.

5. Regular Maintenance and Repairs – Ensuring your printing devices are up-to-date with their maintenance and have the correct software installed is another way printing costs can be reduced in the office. Regularly servicing printers can help avoid breakdowns and maintain efficiency, preventing costly emergency repairs and downtime.

REDUCING PRINTING COSTS WITH iNREACH

When you choose to work with iNREACH as your managed print solutions adviser, we can help and encourage you to implement a combination of these strategies to significantly reduce in-house printing costs. Contact our team today to discuss your options.

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