Inreach Group · Inreach Print · Document Management Services

DOCUMENT MANAGEMENT SERVICES.

Scanning, secure printing and workflow automation, set up around the way your business actually works and supported in-house from Milton Keynes.

About This Service

What are document management services?

Document management services help a business capture, store, find and control its documents. In practice, that means paper being scanned into digital as it arrives, digital files stored where they can be found in seconds, printing controlled so that cost and confidentiality are managed, and everyday document processes running automatically. You may also see the same thing described as document management solutions.

Every business handles documents; most handle them the way they always have. A good document management service replaces habit with design, and the difference shows up in time saved, print costs cut, and the end of hunting for a document you know exists somewhere.

Want to see where your documents are costing you time and money?

Book a consultation and we’ll audit how documents and print move through your business.

Software

Docuware · Therefore

Print control

Rules-based routing

Secure release

PIN · fingerprint · retina

Works on

Windows & Mac

What We Deliver

Scanning, printing and workflow, done as one service.

From capturing paper on day one through to automating how documents move through your business.

Our document scanning services deal with documents in two directions: the ones arriving today, and the ones piled up from years past. For the day to day, we supply the scanning software and train your team, so post, invoices and paperwork are captured digitally as they arrive and filed where the whole business can find them. Scanned documents become fully searchable, so anything can be found by what it says rather than where someone saved it. For historic archives, we can arrange bulk scanning as a managed service, clearing years of paperwork without tying your staff up for months.

Some of the biggest savings in document management come from a handful of sensible rules, applied automatically. Printing can be limited to the people who need it. Colour can be restricted to the jobs that justify it. Web pages can be blocked from printing altogether. And any job over a certain size can be routed automatically to the device that costs least per page to run. Your team won’t notice any of it in their day-to-day work. Your print bill will.

For sensitive documents, printing can be set to release only when the right person is at the machine, confirmed by a PIN code, a fingerprint, or retina recognition for environments that demand it. Payroll never sits in an output tray, and confidential work stays exactly that.

Beyond scanning and printing, Therefore takes over the way documents move through your business. An invoice arrives, is captured, goes to the right person for approval and files itself, with nothing forwarded, printed or chased. Approvals, filing and retrieval all follow rules you set once, and the document trail looks after itself. It’s also the platform we use to run our own business day to day, so when we recommend it, we’re recommending something we rely on ourselves.

WHY BUSINESSES CHOOSE iNREACH

A service designed around your business.

We deliver document management as a complete service, and it always starts the same way: a consultation with our Milton Keynes team, and an audit of how your business prints and handles documents today. Where does paper come in? What gets printed, by whom, and why? Where do documents get stuck?

From there, we design the setup around what the audit actually found, supply and configure the document management software, train your team so it gets used properly, and support the whole system afterwards. One company handles all of it, so the recommendation, the installation and the ongoing support never belong to different suppliers.

One company, start to finish
The recommendation, the installation and the ongoing support never belong to different suppliers.

Works on Windows and Mac
Everything we set up works on both Windows and Mac, across every compatible machine we supply.

Available wherever your team works
Your documents stay available wherever your team is working, in the office or remotely.

A realistic route to less paper
Very few businesses are ever truly paper-free. What a well-designed document management service delivers is a business that prints dramatically less, spends less on what it does print, and can put its hands on any document in seconds.

Case Study

Managed Print Across 70+ UK Retail Sites.

A rapidly growing UK forecourt operator managing 70+ petrol stations had accumulated a fragmented, costly and largely invisible print estate. iNREACH Print deployed Canon devices with uniFLOW cloud management across all sites in two months – consolidating ten vendors to one.

70+

UK Sites Deployed

2mo

Full Deployment Window

10>1

Vendors Consolidated

500+

Trees Planted

How It Works

Start with how things work today.

01

Consultation & Audit

A consultation with our Milton Keynes team, and an audit of how your business prints and handles documents today.

01

Consultation & Audit

A consultation with our Milton Keynes team, and an audit of how your business prints and handles documents today.

02

Design

We design the setup around what the audit actually found.

02

Design

We design the setup around what the audit actually found.

03

Setup & Training

We supply and configure the document management software, and train your team so it gets used properly.

03

Setup & Training

We supply and configure the document management software, and train your team so it gets used properly.

04

Ongoing Support

We support the whole system afterwards. One company handles all of it, start to finish.

04

Ongoing Support

We support the whole system afterwards. One company handles all of it, start to finish.

Frequently Asked Questions

Common questions about Document Management.

The consultation and audit, the software, the setup, the training and the ongoing support, covering scanning and digitisation, print control, secure release and workflow automation. It’s delivered as a complete service, in-house, rather than software left with you to figure out.

Yes, in two forms. We supply scanning software and training so documents are digitised as part of the working day, and for large historic archives we can arrange bulk scanning as a managed service.

Docuware and Therefore for document workflow automation, alongside software covering scanning and print control, all supplied, configured and supported by us. It’s the same platform we use in our own business.

A print job is held until the right person confirms they’re at the machine, using a PIN code, a fingerprint, or retina recognition where the environment calls for it. Until then, nothing prints and nothing sits in the output tray.

In our experience, very few genuinely do. What document management realistically delivers is a dramatic reduction in paper and print costs, with everything that remains digitised, secure and findable in seconds.

CONTACT US.

For sales & general enquiries please email enquiries@inreachgroup.co.uk or call 0330 053 8180 or submit your details:

Sales

0330 053 8180

sERVICE

0330 053 8181

Average response · 2hrs · UK business hours

Which Division? *

No spam, ever. UK business hours.

Accredited & Partnered With

PARTNERING & SUPPORTING LEADING GLOBAL BRANDS.

Book an Audit

See What 30 Years of UK Technology Delivery Looks Like Across Your Stack.

A no-obligation audit across IT, Comms, Print and Audio Visual. We map what you have, where it’s costing you, and what a unified iNREACH partnership would change.

Average response · 3.5hrs · UK business hours