CANON INFORMATION SECURITY: WORRIED ABOUT DOCUMENT SECURITY IN A WORLD WHERE WORK HAPPENS EVERYWHERE?

Hybrid work has opened the door to greater flexibility, better collaboration, and more efficient workflows. But it has also introduced one of the biggest information security challenges organisations face today: Corporate Document Security – keeping documents secure when work is happening everywhere.

Whether your teams are in the office, working from home, or on the move, every print and scan interaction carries potential risk. Without the right document security systems in place, sensitive information can be exposed in seconds, and often without anyone noticing.

At iNREACH, we work with trusted technology partners like Canon to help organisations maintain full control of their documents across every working environment. If you’d like help improving your document security, contact us today.

THE HIDDEN DOCUMENT SECURITY RISKS OF HYBRID WORKING

The more distributed your workforce becomes, the more chances there are for information to slip through the cracks. Even well-managed teams can experience security gaps simply because traditional print and scan processes weren’t built for hybrid work.

In many organisations today, leaders can’t say with complete confidence that:

• Printed documents aren’t left on office printer trays
• Scanned files always reach the correct destination
• Only authorised people can access confidential documents

If you’re unable to confirm these things don’t happen in your organisation, it’s a sign that your document security setup needs to evolve.

WHAT MODERN DOCUMENT SECURITY NEEDS TO DELIVER

To safeguard sensitive information wherever your teams are working, your organisation needs a print and scan ecosystem that can:

Traditional print management solutions struggle to deliver this level of control, especially across remote and hybrid environments. That’s where Canon’s cloud-based technology changes the game.

UNIFLOW ONLINE: TAKE CHARGE OF YOUR DOCUMENT SECURITY

Canon’s uniFLOW Online is a secure, cloud-based print and scan management solution built for the modern, flexible workplace. As part of iNREACH’s managed print offering, it allows organisations to centralise control across every device — in the office or remotely — while maintaining robust zero-trust security principles.

uniFLOW Online gives you:

• Secure, seamless sign-in at any authorised device: Protect access while keeping the user experience smooth.
• Custom user workflows and policies: Tailor print and scan functions to individual roles and responsibilities.
• Secure scanning directly to approved cloud storage: Prevent files being sent to the wrong destinations.
• Full audit trails and activity tracking: Gain complete visibility of who printed or scanned what, where, and when.
• Micro-segmented zero trust architecture: Reduce risk by limiting access pathways and isolating potential threats.
• Secure remote device support for zero-trust setups: Ideal for distributed or hybrid teams.
• End-to-end encryption of job data and filenames: Ensure information is protected at every stage of its journey.

If your organisation is looking to strengthen document security without creating IT burden, uniFLOW Online provides a powerful, modern and scalable solution.

SECURE DOCUMENT SECURITY STARTS WITH THE RIGHT STRATEGY

Protecting information across a hybrid workforce requires more than secure devices, it requires complete visibility, centralised control, and technology designed for the way teams work today.

iNREACH helps organisations modernise and secure their print and scan environments by combining Canon’s uniFLOW Online platform with our fully managed support and expert guidance.

If you’re worried about document security in a hybrid-first world, our specialists are ready to help you put the right protections in place. Contact us today.

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