PRINT MANAGEMENT CHECKLIST: THE ULTIMATE GUIDE FOR BUSINESSES 

At iNREACH, we offer Print Management as a service to businesses up and down the country.

If your printing devices are becoming difficult to maintain and you’re considering investing in Managed Print Services for your business, our print management checklist might help.

WHAT IS PRINT MANAGEMENT?

Print management involves overseeing and managing printers, devices, and print processes. Many organisations outsource their print management to an external provider of managed print services, like iNREACH.

When we provide our managed print service to our clients, we analyse their printing processes, provide toner/ink where required, maintain devices and offer advice for streamlining printing.

WHAT ARE THE BENEFITS OF INVESTING IN PRINT MANAGEMENT 

Effective print management can result in a number of benefits to your organisation, including;

• Saves time
• Saves cost of printing supplies
• Consolidates machines for a tidier office
• Increased printer security
• Streamline printing and therefore reduce carbon footprint

PRINT MANAGEMENT CHECKLIST 

As a Managed Print Service provider, we follow a step-by-step procedure when working with our clients. Our print management checklist allows us to work efficiently and offer our clients the perfect level of support for their bespoke requirements.

Here’s what we do;

1. Analyse Current Printing Usage and Trends – To make a plan, you first need to know your starting point. We analyse where your organisation is currently working, considering the number of devices you are using and determine where time and cost savings can be made.
2. Review Print Policies – Every organisation should have its own printing policy for its employees (this is something we can help create if required). We review your printing policies and ensure they are up-to-date, taking into account what has changed recently – are more people working remotely, are print permissions set up correctly, and is everything being printed absolutely necessary?
3. Look for Cost and Resource Saving Opportunities – based on our findings during our analysis and print policy reviews, we look for places where printing can be reduced to save you time and money.
4. Evaluate Printers and Devices—Next, we evaluate your current devices. With the development in technology, it could be that your current devices are not efficient enough to sustain your printing requirements. We determine which devices would benefit from being replaced or where two devices can be replaced with one multifunctional printing device.  
5. Install New Devices—If we opt for new devices, this is where we install and set them up. We make sure they are connected and working properly. This saves you time setting them up yourself—we’ll have them up and running quickly and minimise your downtime.
6. Security Checks and Measures—Whether we have installed new devices or are working with your current ones, we carry out various security checks to ensure their protection.
7. Educate Employees—We ensure that all your employees are up-to-date with printer training and aware of any new print policies we have advised.
8. Ink and Paper Supply Services—Once everything is set up and running, we can offer an ink/toner and paper supply service. Because we have helped you set up your printing plan, we can predict how much paper and ink you’ll use and when you’ll need to replenish. This means you’ll never run out and won’t need to use your precious office space to store print stock.
9. Ongoing Support – Depending on which package you select, we offer various levels of continuing support. This often includes a maintenance plan for your devices to ensure they are always in good working order.

PRINT MANAGEMENT FROM iNREACH

If your company is considering investing in a Managed Print Service, contact the iNREACH team today. Our engineers can create a plan that suits your needs and ensure that you have everything you need to get started.

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